How to craft your presentation quickly and answer any difficult questions

Sometimes you need to craft a presentation quickly. You don’t have time for fancy slides it’s just the information that’s important.

Use these set of highly robust steps and questions and take your idea out of your head, shape it and organise it into an awesome presentation. AND – you can go as lite or as deep as you want.

At the end is an example that was used to present the benefits of and also create a global digital programme.

You can use this for corporate communications or for your local community site, it’s flexible and adaptive just tailor it to your needs.

If you have questions about how to use it, just use the comments section below!

 

  1. Write a brief outline for the presentation you’re creating
    1. You want to make it brief – or at least write it out in full to get your ideas out. Think about who your presentation is aimed at and what they would most desire to hear about.
    2. Once you’ve written it and who it’s for, think about what it might address. Are there any current or future problems that your presentation is addressing, what might these be? Will your presentation make recommendations or be the starting point for further discussions?
  2. What are the main learning outcomes for the presentation?
    1. What is it that you want your audience to know about?
    2. What do you want to have happen as a result of the presentation? Think about the result your audience would most want after having attended, is it something they’ll go away and do? will they talk to someone, or perhaps attend another meeting or purchase something? or go and read or watch something further?
  3. What evidence will you have, to know you are accomplishing your outcomes?
    1. This is about how you’ll know, the evidence you need to know that your audience is ‘getting’ what you’re talking about. What might they be saying, or questions they’ll ask? What might they be doing – writing notes, sharing information with each other?
  4. What will you do to get the goals – what are some specific steps and types of information you will use to acheive these goals?
    1. What type of information or content will help your audience understand? Write at least 3 different steps you’ll take.
    2. The steps could be – This content first, then some proof. This video next, then some testimonials. This demonstration afterwards followed by a brief disussion.
  5. What are some potential problems or difficulties that could arise in achieving the goals of the presentation? What specific activities or steps could you design into your presentation to help correct or avoid them?
    1. There may not be any, however just by asking this question to yourself it makes sure you’ve covered any potential pitfalls and can answer them or adjust what you’re doing if they come up.
    2. Also use this to think not just about your presentation, but also the time of day you’re presenting, where you’re presenting are there any potential problems like TV Video not working, weather (is it a hot summer day with no air conditioning – how would that effect your presentation) think outside the box for this one.

Below is example that you can refer to.

Write a brief outline for the presentation you’re creating

The presentation is to senior stakeholders withing the business advocating the merits of online digital programmes. These are for  first time/beginner to intermediate learners  who wish to learn how to structure a presentation and help manage their pre- and on stage nerves.

What are the main learning outcomes for the presentation?

  • To get Buy-in for how the digital transformation programme can cut presentation creation time can be cut down by 80% by using a structure with a 5 step process
  • To show how digital programmes are cost effective and can still provide the tools in learning ‘How to structure a presentation that helps to create buy-in’
  • How behavioural skills learning can still be used in a digital format if done correctly such that (for example) users can know how to stop stress and anxiety pre and during presenting with the appropriate digital learning tools.

What evidence will you have, to know you are accomplishing your outcomes?

  • Questions for Buy-in will be centralised around the ‘how’ rather than the ‘why’
  • Audience agreement for personal experiences in learning change from online programmes
  • Elevated body language and nods of agreement on solution points for potential contentious issues

What will you do to get the goals – what are some specific steps and types of information you will use to acheive these goals?

  • Present the launch programme Buy-in Page that connects to the Wall Garden leading to a ‘member’s area’ for the main content
  • Interviews from people who’ve run throught the pilot programme that includes
  •  A mock up of the programme content structure to be shown – this will include digital slide videos and worksheets
  • Pre-present the ‘why’ prior to the presentation to make sure there’s a pre-agreed frame for what the presentation will entail

What are some potential problems or difficulties that could arise in achieving the goals of the presentation? What specific activities or steps could you design into your presentation to help correct or avoid them?

Audience can bring up failures of past programmes due to:

  • Disengagement of online learning digital learning due to
  • Length of content
  • Not relevant
  • Little or no sense of progression
  • Just want to find ‘what they need’ (relevance)
  • Some may find video is too lengthy a process to watch

Therefore make sure that these are addresses by:

  • The content could be too long because it’s on video therefore perhaps ‘disengaging users’. Therefore important to make it highly relevant to keep engagement
  • The use of a  ‘progression bar’ that measures user their progress
  • Keeping content in a walled garden, prevents ‘curious seekers access’ and only for those who have a direct need.
  • Make sure that the presentation is pre-frames as an introduction to the digital transformation after first pilot and not the final end product without it going through channel and stakeholder agreement and department testing.

 

Let me know what you think and leave your comments below and if you like this, pass it on to your colleagues and share this!


Rob Ballentine
Rob Ballentine

Rob's the Owner and Founder of PResult. Preferring a Scotch over a beer, you can find him perusing the strings of his guitar playing the likes of Steve Vai to Blue Gras chops. He loves a movie as much as playing the XBox or reading some sci-fi or personal development books, when time affords it!

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